A job description identifies essential and non-essential tasks that are assigned to a specific position. It also identifies reporting relationships and may also describe required qualifications, minimum requirements, working conditions, and desirable qualifications.
Supervisors are responsible for developing and maintaining accurate and current job descriptions for their staff. The duties should be appropriate for the classification and consistent with the class specification. It is not uncommon for duty statements to vary within the same classification due to the various departmental settings and organizational structures. A job description is a powerful tool that is used:
1. To communicate the job expectations to the employee
2. To focus recruitment efforts
3. To manage employee performance
4. To set employee and organization goals
5. For workload management
6. For succession planning
7. To create training and development plans
8. For the job evaluation and classification process
9. To establish fair, competitive pay rates for staff members
10. To develop career paths and opportunities for job growth
11. To help maintain compliance with federal regulations
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